Bid Form


Specification Details

8.5" x 11"
Word Docx
Usage Limit
Unlimited Projects
00 41 00
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Bid Form

Use this bid form as the document on which bidders will submit their bids.

If alternates and unit prices are to be include, coordinate with Price and Payment Procedures. Detailed descriptions of alternates and unit prices should be included with only a brief description included here.

In the complex world of construction projects, bid forms play a crucial role. They serve as the foundational document upon which bidders submit their proposals. Understanding the nuances of bid forms is essential for both contractors and project owners to ensure a transparent, fair, and efficient bidding process.

What is a Bid Form?

A bid form is a standardized document used in the construction industry for submitting bids. It typically includes essential project details and the terms under which the bid is made. The form may vary based on the project’s nature but generally contains sections for stipulated sums, guaranteed maximum costs, unit prices, and alternate bids.

Stipulated Sum Contracts

One common basis for bids is the Stipulated Sum contract. Here, the contractor agrees to execute the work for a single, lump-sum amount. This approach is straightforward and is often preferred in privately funded projects. However, in publicly funded projects, post-bid negotiations are usually not permitted, and any significant changes require the project to be revised and re-bid.

Guaranteed Maximum Cost (GMC)

In a Guaranteed Maximum Cost contract, the owner pays the actual costs incurred by the contractor, plus a pre-agreed fee for managing the project. This method offers flexibility for making revisions, as the owner covers the actual expenses.

Unit Prices in Contracts

Unit prices are essential components of bid forms, particularly in stipulated sum contracts. They help adjust the contract sum post-award when actual quantities of certain work elements are unknown during bidding. For example, the exact depth required for pier or pile foundations might not be clear until the work is underway. Unit prices allow for these adjustments without the need for renegotiation.

Alternate Bids

Alternate bids offer stipulated sums to be added or deducted from the base bid if specific work portions are modified. For instance, an owner might want to compare prices for different roofing materials. One material is included in the base bid, and an alternate bid is requested for the other. These alternate bids are usually decided upon before awarding the contract unless stated otherwise.

Incorporating Detailed Descriptions

While the bid form should include brief descriptions of alternates and unit prices, detailed explanations should be part of the Price and Payment Procedures section. This separation ensures clarity and prevents misunderstandings during the bidding process.

Bid forms are more than just documents; they are the cornerstone of the bidding process in construction projects. Understanding their structure, components, and the way they interact with different contract types is crucial for a smooth and successful bidding process. Whether you’re a seasoned contractor or a project owner stepping into your first construction venture, mastering the art of the bid form is a skill that pays dividends in efficiency and clarity.


Bid form

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